![]() Store your photos in those folders.įor special projects, think through them with a structured mindset and create cabinets to organize them in a way that makes sense to you. Add a drawer for each year, then within that drawer, a folder for each month or each major event. You'll then scan your bills into those folders.ĭigital photos are organized in a similar way. ![]() Create a separate drawer for each year, and within that drawer either a folder for each month or a folder for each type of bill. For example, if you scan bills, create a Bills cabinet. The Canon DR-C230 is a great choice, as is the Fujitsu ScanSnap.įor the next step in your paperless office, you'll want to set up separate FileCenter cabinets for each of the major areas you deal with. ![]() The first place to start setting up your home office is the right scanner. Home users deal with bills, receipts, digital photos, correspondence, geneology, and they often have very complicated personal projects like novels that they're writing or thousands of craft ideas to store. But that doesn't mean their paperless organization needs are simple. But you can! How to Go Paperless at HomeĪ home user is typically doing all of their work on a single computer. Staying paperless requires a permanent mental shift and the ongoing discipline to stick to it. The final tool you'll need is free but not always easy to come by or use: self-discipline. FileCenter hits every point mentioned above and does it with simplicity, with power, and with finesse, whether you're a home user or a thriving professional office. We won't hide the fact that our top pick is FileCenter, partly because we designed it but mostly because we designed it for you. And it has to be simple enough for anyone to set up. This means it should provide: a scanning tool, a PDF "printer" so you can print to PDF from anywhere, and a very strong integration with the Save As function of every program you use. Your paperless office software must be able to capture all of them with minimal effort. You've got files coming in from paper, from email, from web pages, from digital photos, not to mention the files you produce yourself. We can't understate the importance of this. Your paperless office software or document management software should have all of the features you need to scan, capture, and organize any kind of document. Another no-nonsense, rock-solid scanner is the Fujitsu ScanSnap. Good brands are Canon, Epson, and Fujitsu. We have a few scanners that we highly recommend. Stick with scanners that connect to your computer via USB. Poor drivers flake out, lock up, and generally raise your blood pressure. It's the driver that controls the scanner. You'll see the difference in scanning speed, in how well it feeds pages without jamming, and most importantly, with how well its driver works. Don't bother with a flatbed unless you need to scan books. DO NOT SKIMP on your scanner! You want a scanner with an automatic document feeder. Since going "paperless" requires, by definition, a shift away from paper, you'll need a way to digitize that paper. What's Required to Go Paperless?įirst, let's look at what tools and computing resources you'll need to go paperless. In this article, we'll take a look at going paperless and what it really takes, whether you're a starving college student or a thriving business. It's been a buzzword for decades, but now the paperless office is in reach thanks to vast improvements in document capture and document storage technology.
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